Zero Paper Initiation

The idea of Zero Paper Initiation is to create a workspace to eliminate or reduce the usage of paper. Corporate world says it as office of the future. In other words, you’ll spend less on paper and printing supplies. This initiation started to digitalize the system in the daily workflow. Going paperless saves a lot of money and it makes information sharing lot easier. The concept boosts the productivity, save space and more importantly it keeps personal information more secure. Beyond all, it gives a satisfaction that we are helping the environment. Going paperless, do not limit an organization to communicate outside the office.

Tools AAR uses for Zero Paper Initiation

Now we have lot of tools to replace for a paperless workspace. Some are as follows:

Digital Signature – This is the normal procedure for all the companies to send documents and return it to them by signing them. In most cases user do multi step process to respond. Like print, sign, scan and send. In Zero paper initiation, AAR is using services like PDF, DocuSign and EverSign to rule out these steps and user can do a digital signature by click on the link sent via email. These services come with a small price, but it save lot of money and space we spend for the book keeping.

Portable Document Format (PDF) – PDF is lifesaver and used for multiple actions. User can create, display and interact with electronic documents and forms.

E-mail – This is widely used by most of the world. Email is a form of communication, allows user to send and receive information including files in the form of attachment

Payroll system – Now say no to mail the paystubs. AAR currently using Patriot, it’s a great tool to run payroll and send invoices to the clients.

IT Management Software – Book keeping is not easy when the company size is large. AAR uses Zoho a web based business tool. It is an all in one solution for many actions in a daily workspace.

Robotic Process Automation

Automation is not a new word, it has the roots from 1959, Arthur Samuel, the pioneer of AI. This is one of the first steps towards innovation which would eventually lead to the creation of
Machine Learning. Robotic Process Automation is major technological progress where companies will benefit by having a resilient, scalable, and reliable approach to use it in the day  to day task in an enterprise.

Robotic Process Automation (RPA) is a software technology, a user friendly tool to automate digital tasks. Software users create software robots, or “bots”, that can learn, mimic, and then execute rules-based business processes.

Robotic process automation tools idea is to replace a computer with a human in a digital workforce environment. It doesn’t mean humans are replaced by robots, but in RPA there are software configure automation workflows to automate the business operations. To be precise automation bots will operate on a desktop application or web application and execute a multistep process around the clock to run a specific action. The idea behind RPA technology is to have business agility with nominal human intervention and create an error-free environment. By adding automation to our daily tasks will highly improve the overall efficiency and productivity.

User can invest the quality time in something where human action necessary and assign a bot to look for tasks which can be automated.

5 Easy Ways to Improve Your Web Security

Sometimes the best methods to tackle any tasks are the simplest ones. You know that you need to keep your website safe from the bad guys, but once you venture down the rabbit hole of website vulnerabilities, you will be faced with complex concepts and convoluted solutions. Still, there are basic best practices to follow for improving your website’s security. Here are eight essential things that you can do to safeguard your website right now:

1. Keep your Software Up-to-Date

It is crucial to keep all platforms or scripts you’ve installed up-to-date. Hackers aggressively target security flaws in popular web software, and the programs need to be updated to patch security holes. It is important to maintain and update every software product you use.

2. Enforce a Strong Password Policy

It is important to use strong passwords. Hackers frequently utilize sophisticated software that use brute force to crack passwords. To protect against brute force, passwords should be complex, containing uppercase letters, lowercase letters, numerals, and special characters. Your passwords should be at least 10 characters long. This password policy should be maintained throughout your organization.

3. Encrypt your Login Pages

Use SSL encryption on your login pages. SSL allows sensitive information such as credit card numbers, social security numbers, and login credentials to be transmitted securely. Information entered on a page is encrypted so that it’s meaningless to any third party who might intercept it. This helps to prevent hackers from accessing your login credentials or other private data.

4. Use a Secure Host

Choosing a secure and reputable web hosting company is very important to your website security. Make sure the host you choose is aware of threats and devoted to keeping your website secure. Your host should also back up your data to a remote server and make it easy to restore in case your site is hacked. Choose a host who offers ongoing technical support whenever necessary. CommonPlaces offers secure, reliable hosting for our customers.

5. Keep your Website Clean

Every database, application, or plugin on your website is another possible point of entry for hackers. You should delete any files, databases, or applications from your website that are no longer in use. It is also important to keep your file structure organized to keep track of changes and make it easier to delete old files.